The Purchasing Department provides fair and equitable treatment of all persons involved in public purchasing by the Districts and to provide like commodity and contractual services and procurement policies, rules, procedures and forms for all District Departments.
Therefore, the Purchasing Department shall provide procurement services to the Districts and Departments at the appropriate quality and quantity in a timely manner and at the least cost to the residents while maintaining a procurement system of quality and integrity.
Issuing Purchase Orders
Contract Management
Managing P-Card Program
Approval of Contract Change Orders/Purchase Order Change Orders
Formal Solicitations
Vendor Set-Up
Contract Negotiations
The Districts welcome the opportunity to do business with interested vendors in the community and would like to foster participation by all qualified vendors who offer quality goods and services.
Although competitive sealed bidding is the universally preferred procurement method in governmental purchasing, the District’s Purchasing Policies and Procedures allow for a less formal process to be used on purchases which are less than $50,000. These procurements often utilize competitive written or oral requests for quotes.
The Village Community Development Districts have contracted with Onvia, Inc. to assist vendors in receiving automatic notifications of current solicitations. Vendors may register to receive notification of solicitations for bids, proposals, and quotes from the Village Community Development Districts.
The DemandStar system provides current information to potential customers, consultants, and other types of vendors, as well as the general public. This system will allow you to receive the information quickly, at your convenience, whenever and wherever you choose, 24 hours a day, seven days a week. DemandStar is an automated vendor list categorized by specific commodity or service offered. Businesses who have subscribed to the vendor list are notified by fax or e-mail whenever a formal sealed bid has been issued for the commodity or service offered by the vendor.
*The Villages Community Development Districts’ website and DemandStar’s website are the only authorized outlets for downloading District solicitations. We cannot verify the correctness of documents received from any other 3rd party distributor.
Select a Status
Susi Belon
352-751-6700
ITB #25B-004 Chlorine Disinfection System Rehab2024-09-23 VW comments.pdf
ITB #25B-004 Word Bid Docs.doc
ITB #25B-004 Excel Bid Forms.xlsx
Crystal Ford-Bellamy
352-751-6700
RFP #25P-006 Village of Spanish Springs Renovation Project - Phase 1.pdf
Word Proposal Docs.docx
RFP #25P-006 Excel Proposal Form.xlsx
Emilly Morrison
352-751-6700
25SS-001.pdf
Hamilton Medical - Sole Source Vendor Letter.pdf
Susi Belon
352-751-6700
Final ITB #24B-046 El Santiago Kiln Room Pool House HVAC Ventilation Replacement.pdf
ITB #24B-046 Word Bid Docs.doc
Final Excel Bid form_El Santiago 8.28.24.xlsx
Exhibit A.pdf
Exhibit B - VCDD EL SANTIAGO HVAC REPLACEMENTS_BID SET SPECS.pdf
Exhibit C - 200-323078-24007_VCDD EL SANTIAGO HVAC REPLACEMENTS_BID SET PLANS_S&S.pdf
Exhibit D - Original Mechanical plans.pdf
ITB #24B-046 Mandatory Pre-Bid Sign in sheet.pdf
Susi Belon
352-751-6700
Final ITB #24B-044 PLC Replacement Program Phase 2 Work.pdf
Word Bid Docs.doc
Excel Bid forms PLC Replacement Program Phase 2 Work 5.1.24.xlsx
24B-044 Addendum #1.pdf
ITB 24B-044 Mandatory On-Site sign-in sheet.pdf
24B-044 Addendum #2.pdf
24B-044 Addendum #3.pdf
Confidential Disclosure Form-NSCUDD 24B-044.pdf
24B-044 Addendum #4.pdf
The Purchasing Department makes every effort to update the information on this site so that it is current. This site is provided for the convenience of our vendors. No guarantee as to the accuracy or completeness of the information can be made by the District. This information is designed solely to provide a general summary to those wishing to do procurement business with the Districts. As such, it is not binding in either a legal or regulatory sense.
Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials regarding State or Local business are public records available to the public and media upon request.
To submit a digital request please click below:
Or, please forward requests to:
Jennifer Farlow, District Clerk
984 Old Mill Run, The Villages, Florida 32162
jennifer.farlow@districtgov.org
Phone No. (352) 751-3939 | Fax No. (352) 753-6430
Florida law prohibits the Board of Supervisors from communicating with residents about Deed Compliance or Architectural Review issues/cases.
To report any concerns, please submit a digital request or contact the Community Standards Department directly at: deedcompliance@districtgov.org
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
© Copyright Village Community Development Districts 2024