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Purchasing

About

The Purchasing Department provides fair and equitable treatment of all persons involved in public purchasing by the Districts and to provide like commodity and contractual services and procurement policies, rules, procedures and forms for all District Departments.

Therefore, the Purchasing Department shall provide procurement services to the Districts and Departments at the appropriate quality and quantity in a timely manner and at the least cost to the residents while maintaining a procurement system of quality and integrity.

Responsibilities

Issuing Purchase Orders

Contract Management

Managing P-Card Program

Approval of Contract Change Orders/Purchase Order Change Orders

Formal Solicitations

Vendor Set-Up

Contract Negotiations

How To Do

Business with The Districts

The Districts welcome the opportunity to do business with interested vendors in the community and would like to foster participation by all qualified vendors who offer quality goods and services.

Although competitive sealed bidding is the universally preferred procurement method in governmental purchasing, the District’s Purchasing Policies and Procedures allow for a less formal process to be used on purchases which are less than $50,000. These procurements often utilize competitive written or oral requests for quotes.

DemandStar

The Village Community Development Districts have contracted with Onvia, Inc. to assist vendors in receiving automatic notifications of current solicitations. Vendors may register to receive notification of solicitations for bids, proposals, and quotes from the Village Community Development Districts.

The DemandStar system provides current information to potential customers, consultants, and other types of vendors, as well as the general public. This system will allow you to receive the information quickly, at your convenience, whenever and wherever you choose, 24 hours a day, seven days a week. DemandStar is an automated vendor list categorized by specific commodity or service offered. Businesses who have subscribed to the vendor list are notified by fax or e-mail whenever a formal sealed bid has been issued for the commodity or service offered by the vendor.

*The Villages Community Development Districts’ website and DemandStar’s website are the only authorized outlets for downloading District solicitations. We cannot verify the correctness of documents received from any other 3rd party distributor.

Solicitations

Select a Status

Chlorine Disinfection System Rehabilitation at District Utility Locations

BID #25B-004

Due Date
Thursday, 12/12/24
Conference Date
Tuesday, 11/12/24
Status
Active
Purchasing Contact

Susi Belon

352-751-6700

General Comments
A MANDATORY on-site pre-bid conference will be held on November 12 2024 promptly at 9:00 am. Interested Contractors are to meet at LSSA WTP 4 located at 1350 Paige Place The Villages FL 32162.

ITB #25B-004 Chlorine Disinfection System Rehab2024-09-23 VW comments.pdf

ITB #25B-004 Word Bid Docs.doc

ITB #25B-004 Excel Bid Forms.xlsx

Village of Spanish Springs Renovation Project - Phase 1

RFP #25P-006

Due Date
Wednesday, 12/04/24
Conference Date
Wednesday, 11/13/24
Status
Active
Purchasing Contact

Crystal Ford-Bellamy

352-751-6700

General Comments
A MANDATORY on-site pre-proposal conference will be held on November 13 2024 at 9:00 AM. Interested Contractors are to meet at Spanish Springs Town Center located at 998 Del Mar Dr. The Villages 32159 (See Exhibit B Site Map)

RFP #25P-006 Village of Spanish Springs Renovation Project - Phase 1.pdf

Word Proposal Docs.docx

RFP #25P-006 Excel Proposal Form.xlsx

Hamilton Medical Inc.

SS #25S-001

Due Date
Friday, 11/29/24
Conference Date
Status
Active
Purchasing Contact

Emilly Morrison

352-751-6700

General Comments
Sole Source designation and purchase of Hamilton T1 medical ventilators equipment and related service contract from Hamilton Medical Inc.

25SS-001.pdf

Hamilton Medical - Sole Source Vendor Letter.pdf

El Santiago Kiln Room & Pool House HVAC/Ventilation Replacement

BID #24B-046

Due Date
Friday, 10/25/24
Conference Date
Friday, 10/04/24
Status
Recommendation of Award
Purchasing Contact

Susi Belon

352-751-6700

General Comments
Contractors are required to attend the MANDATORY on-site pre-bid conference for a clear understanding of the project. . Suppliers are to meet in the parking lot of the El Santiago Rec Center located at 2373 Enrique Dr. The Villages FL 32159

Final ITB #24B-046 El Santiago Kiln Room Pool House HVAC Ventilation Replacement.pdf

ITB #24B-046 Word Bid Docs.doc

Final Excel Bid form_El Santiago 8.28.24.xlsx

Exhibit A.pdf

Exhibit B - VCDD EL SANTIAGO HVAC REPLACEMENTS_BID SET SPECS.pdf

Exhibit C - 200-323078-24007_VCDD EL SANTIAGO HVAC REPLACEMENTS_BID SET PLANS_S&S.pdf

Exhibit D - Original Mechanical plans.pdf

ITB #24B-046 Mandatory Pre-Bid Sign in sheet.pdf

PLC Replacement Program Phase 2 Work

BID #24B-044

Due Date
Wednesday, 10/23/24
Conference Date
Tuesday, 09/24/24
Status
Recommendation of Award
Purchasing Contact

Susi Belon

352-751-6700

General Comments
A MANDATORY on-site pre-bid conference will be held on September 24 2024 promptly at 9:00 am. Interested Suppliers are to meet in the NSU WWTP Main Conference Room located at 2085 Buena Vista Blvd. The Villages FL 32162

Final ITB #24B-044 PLC Replacement Program Phase 2 Work.pdf

Word Bid Docs.doc

Excel Bid forms PLC Replacement Program Phase 2 Work 5.1.24.xlsx

24B-044 Addendum #1.pdf

ITB 24B-044 Mandatory On-Site sign-in sheet.pdf

24B-044 Addendum #2.pdf

24B-044 Addendum #3.pdf

Confidential Disclosure Form-NSCUDD 24B-044.pdf

24B-044 Addendum #4.pdf

The Purchasing Department makes every effort to update the information on this site so that it is current. This site is provided for the convenience of our vendors. No guarantee as to the accuracy or completeness of the information can be made by the District. This information is designed solely to provide a general summary to those wishing to do procurement business with the Districts. As such, it is not binding in either a legal or regulatory sense.

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